From New Request to paid — upload a receipt, let AI itemize it for you, and track approval every step of the way.
A clear photo or PDF works best — mintbotics reads it automatically once you upload it.
You'll pick it from a list when you create your draft — no need to remember an ID or number.
Line items are extracted from your receipt automatically — you can fix anything it gets wrong.
Most requests take less time to submit than it takes to find the receipt.
Click New Request — either the nav link at the top, or the New Request card on your dashboard.
Create a new reimbursement request for your team.
View and track all your reimbursement submissions.
See your team roster, coach assignments, and school/program details.
New Request sits in your top nav on every page, and as a shortcut card right on your dashboard — whichever's closer.
Give it a title, a short description, and pick your team — then click Create Draft.
Creating a draft doesn't submit anything — it just opens the request so you can attach receipts next.
Click Create Draft when you're ready.
Your draft opens with a spot to add receipts — drop in a photo or PDF, then generate the request.
Add as many receipts as this request needs — each one gets read and folded into the same itemized total.
Generate Reimbursement Request reads your receipt and breaks it into line items automatically.
AI extraction is a head start, not a final answer — check that the amounts and descriptions match your receipt before you submit.
Submitting sends it to your Coach — it now shows up in My Requests, moving through four stages until paid.
Sent for review by the requester. · Aug 13, 2026, 5:35 PM
Under review by the Coach or Team Treasurer to verify the request details.
Will be reviewed by the Program Director to verify compliance with program guidelines.
Will be processed and issued by the School Treasurer after director approval.
Every request follows the same path — you can check progress from My Requests any time without asking your Coach for an update.
Edit any extracted line item, or delete it and add your own — nothing is locked in until you submit the request.
PDF or image files (JPG, PNG, HEIC) work. A clear, well-lit, uncropped photo gets itemized the most accurately.
Yes — add as many receipts as you need before generating the request. Each one is read and folded into the same itemized total.
Your Coach or Team Treasurer reviews first, then your Program Director, then the School Treasurer issues payment — the same four stages every time.
Once submitted it moves into review — reach out to your Coach if something needs to change. Drafts you haven't submitted yet can still be edited or deleted freely.
We're building out the mintbotics Help Center for every role on your team.
Log in, click New Request, and you'll be done before you know it.